You can add a quick task by clicking on “Click here to add a new Task” or you can click “New Task” on the Home ribbon. If we right-click on the top-most folder, we can create a “New Folder Group” that we’ll name Work Tasks. To start, you’ll notice that there’s one task folder group call My Tasks and two sub task folders: To-Do List and Tasks. RELATED: The Beginner's Guide to Microsoft Outlook 2013
You can even create a new folder group so you can again separate your tasks between your professional and personal life, if necessary. You can add new folders to this view, effectively then organizing your tasks into categories. You’ll notice that there’s the familiar folder pane along the left-hand side. To start, you’re going to want to add tasks.
With a little time and work, you will have a comprehensive set of tasks, which you can set up to remind you when they’re due, or you can even assign them to another person! Adding Tasks
Site Design: Canfield Design Studios, Inc.Let’s go through and show you how to use Tasks like a pro and further organize your life with Outlook. Terms and Conditions This website and all content © 1998-2012 Jan Jasper
She has appeared on radio and TV all over North America and is quoted regularly in print. She recently completed a North American media tour as the national efficiency spokesperson for IKON Office Solutions, Take Back Your Time: How to Regain Control of Work, Information, & Technology (St. She also provides Microsoft Outlook customization for clients. Her customized approach guides clients to manage time, Productivity coach Jan Jasper has been helping busy people work smarter, not harder since 1988. Of Take Back Your Time: How to Regain Control of Work, Information, & Technology(St. This article is available for a one-time reprint or one-time internet posting if you include my copyright notice, provide a link to and identify me as follows: "Jan Jasper, a productivity expert in the New York City area, is the author You can type your own notes in the Task's comment box. Such as "Comments" and "If late, why?," Outlook Tasks has no fields for those, but As for the other information on the form shown above Will appear on their Task list with the due date you assigned. That person automatically receives an email. In the Task details and the email of the person you're delegating to, then you save and close the Task, You can also assign the Task to a Category, as with any other Outlook item. There's another box you can check if you want to receive an email when the person you delegated to marks Will make the Task appear on your Task listĪs well. When you create the Task, you can check a box that If you prefer to use the computer rather than paper, Microsoft Outlook's "Assign Task" feature (it's on the RibbonĪt the top of the screen) lets you assign Tasks with due dates. When you keep records over timeĪbout why things are late, you can learn some surprising - and very useful - information about the root causes. Perhaps you didn't have buy-in from some key people.
Inadequate or wrong information and are either afraid to ask for help - or don't know they need to! An unreliable vendor may beĬausing projects to be consistently late. For example, you may find thatĬertain team members habitually underestimate how long things take, or they don't plan ahead. Once you know the root cause of a problem you can begin to solve it. Over time patterns will emerge, revealing issues youĭidn't even know about. The "If Late, Why?" column is a place to jot down problems that come up. Seeing Patterns and Learning from Recurring Issues If you learn of a problem early, you can take corrective action before it's too late.
If you have trouble getting your staff to meet their deadlines, setting a date for an Interim Checkpoint reminds you to check in with them to see how it's going and make sure the task is being handled. If you delegate tasks to people and need some help remembering what's due when, try keeping records on a form such as the